Coordinator

Personal Assistant to CEO (Office — Bucharest)

We are a Ukrainian company expanding our operations and looking for a proactive Personal Assistant to the CEO. This is a full-time, office-based position located in Bucharest, while the company itself is registered and operating under a Ukrainian legal entity.

About the Role

We are looking for a highly organized, detail-oriented, and responsible person who can support the CEO in daily operational, administrative, and communication tasks. This role is ideal for someone who enjoys structure, problem-solving, and helping streamline business processes.

Responsibilities

• Managing the CEO’s schedule, meetings, travel plans, and daily agenda
• Accompanying the CEO on business trips and providing support during travel
• Handling communication: emails, messages, incoming requests
• Coordinating tasks between departments and following up on deadlines
• Preparing documents, presentations, and reports when needed
• Assisting in personal and business-related organizational tasks
• Maintaining confidentiality and ensuring smooth day-to-day workflow

Requirements

• 1+ year of experience as an assistant / administrative specialist (or a strong desire to learn quickly)
• Excellent organizational and multitasking skills
• High level of responsibility, punctuality, and attention to detail
• Strong communication skills
• English — Upper-Intermediate or higher
• Ability to work full-time from our Bucharest office
• Proactive mindset and readiness to take responsibility

We Offer

• Office-based position in Bucharest
• Work within a Ukrainian company with an international environment
• A dynamic role with opportunities for professional growth
• Supportive team and clear processes
• Salary and conditions are discussed individually during the interview

Additional Notes

• This is not a remote position — in-office presence is required
• Compensation depends on experience and skill level