Inventory and Order Fulfillment Specialist

As an Inventory and Order Fulfillment Specialist, you will play a crucial role in managing inventory and ensuring the timely and accurate fulfillment of orders.

You’ll handle material receiving, stock control, and order processing, as well as coordinate logistics and shipping activities.
 

Your contribution will ensure that engineering and production teams have the right materials at the right time to keep operations running smoothly.
 

This position requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a dynamic environment. Your work will directly support engineering, production, and operational teams.
 

Key Responsibilities

Inventory Management

• Receive materials and components, maintain accurate inventory records.
• Monitor inventory levels to ensure stock availability for upcoming orders.
• Conduct regular cycle counts and inventory audits to reconcile discrepancies.
• Coordinate with procurement teams to replenish stock when needed.
• Implement inventory optimization strategies to minimize excess and reduce carrying costs.

Order Processing

• Receive and process customer and internal orders accurately and promptly.
• Verify all order details for accuracy, completeness, and compliance with company procedures.
• Coordinate picking, packing, and kitting of materials to ensure on-time delivery.
• Resolve order-related discrepancies quickly and effectively.

Procurement

• Manage end-to-end local sourcing – from initial request to controlled delivery to the warehouse.
• Lead commercial negotiations with vendors to secure competitive pricing and optimal lead times.
• Cooperate with the Supply Chain Manager on procurement planning and supplier relations.

Shipping and Logistics

• Select appropriate shipping methods based on timing, cost, and customer requirements.
• Prepare shipping labels and documentation, ensuring compliance with all relevant regulations.
• Track shipments and communicate delivery status updates to the sales or internal teams.
• Coordinate with logistics partners and carriers to optimize shipping and delivery processes.

Reporting and Analysis

• Prepare regular reports on inventory levels, fulfillment status, and logistics performance.
• Analyze data to identify trends, inefficiencies, or improvement opportunities.
• Recommend adjustments to inventory levels, processes, or systems to improve efficiency and accuracy.
   

Skills and Qualifications
 

• 1-2 years of proven experience in inventory management, order fulfillment, or logistics operations.
• Strong understanding of warehouse operations, logistics, and supply chain management
• Basic technical literacy – ability to identify and handle mechanical, electronic, or assembly components.
• Experience working with ERP or inventory systems.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• High attention to detail and accuracy in documentation and order processing.
• Effective written and verbal communication skills in Ukrainian.
• At least B1 level English (both written and spoken) for communication with international colleagues and suppliers.
• Problem-solving mindset and ability to perform under pressure to meet deadlines.
• Strong teamwork and collaboration skills.
   

What We Offer
 

• Official employment according to local labor law.
• 24 working days of paid vacation.
• Comprehensive medical insurance with extended coverage.
• Stock Options program.
• Learning and development opportunities.