Executive and Operations Associate
You’re organized, proactive, and thrive in a fast-paced environment. You love structure, but you’re also flexible when things shift—and they will. You can juggle multiple priorities, communicate clearly, and take full ownership of tasks without being micromanaged.
You know how to bring order to chaos. Whether it’s scheduling, organizing systems, or supporting day-to-day operations, you make things run smoother, faster, better. If you’re already using tools like Google Drive, Notion, or even ChatGPT—that’s a big plus. If not, you’ll pick them up quickly.
This is not a boring, repetitive assistant job.
You’ll work directly with the founder of a growing digital agency, and your role will be key to keeping things efficient, calm, and on track as the business scales.
💼 What You’ll Be Doing
🔹 CEO Support & Scheduling
- Manage and optimize the CEO’s calendar and inbox
- Book personal appointments, travel, and meetings
- Keep priorities visible and aligned with business goals
🔹 Team & Operations Coordination
- Support team communication and coordination
- Help track progress on tasks and deadlines
- Take meeting notes and organize internal documentation
🔹 Organization & Systems
- Keep files, folders, and workflows clean and up to date
- Monitor tools, websites, and automations to spot and fix issues
- Suggest improvements to how we run and scale the business
🔹 Content & Communication
- Support with posting and managing content on LinkedIn (no writing needed, just scheduling and engagement)
Keep a sharp eye on details to ensure our online presence stays polished and consistent
🔹 Admin & Light Finance Tasks
- Collect and organize invoices and receipts
- Upload and share docs with our finance manager
✅ What We’re Looking For
- 1+ year in an admin, ops, or assistant role (or a fast learner ready to grow)
- Excellent organization and time management—you love clean systems and clear plans
- Fluent English (B2+), German is a big plus
- Comfortable with digital tools—Google Workspace, project trackers, basic automations
- Independent and reliable—you take initiative, solve problems, and ask the right questions
- Curious and fast-learning—you’re not afraid to Google, explore, or experiment to figure things out
💡 What You’ll Get
✨ Full-time, long-term role with room to grow
✨ Autonomy and flexibility—you own your day
✨ Training and onboarding—we set you up for success
✨ A front-row seat to how a modern, AI-powered agency is built
✨ A collaborative, international team with a positive and productive culture