Administrative Manager

We are looking for an Office Manager in Kyiv to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

We hope to find a professional who will become an integral part of our friendly administrative team.

Requirements:

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of Office Manager responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook,1C in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills

Responsibilities:

• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Schedule meetings and appointments
• Partner with HR to update and maintain office policies as necessary
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Manage office budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• Plan, book, and coordinate travel arrangements (flights, accommodations, transportation, and visas) for colleagues and clients
• Provide reports on travel expenses, savings, and recommendations for cost reduction
• Maintain a database of frequent travelers, preferred suppliers, and travel history
• Perform other duties as may be reasonably assigned