Procurement and Operations Coordinator/Manager (offline)

We are excited to offer an opportunity for a dynamic and versatile individual to join our growing team. As a distributed team and 100% remote company, we value diversity and inclusion, offering a supportive environment that fosters growth and work-life balance. The ideal candidates will excel in managing project lifecycles, tracking financial metrics, and handling various administrative tasks, contributing to our business's smooth operation, scalability, and financial health.

Company Overview
Imagis is an IT digital transformation firm that has been focused on the technology needs of Non-Profits, Biotech, Biomed, and other Healthcare IT companies for over 25 years.

Our Mission is to deliver the best digital workplace experience so that people can work better together securely with technology while balancing productivity and security.

Our Vision is to build a future where people are connected, resourceful and leveraging technology to realize their potential. A bright future of growth and evolution where everyone can imagine more, achieve more, and be more. A future where technology creates limitless opportunities for the global economy, organizations, and individuals.

Requirements:

Procurement and Purchasing:
• Manage purchasing hardware and subscriptions for SaaS products, ensuring cost-effectiveness and alignment with project needs.
• SaaS license reconciliation.
• Hardware purchases and billing (quote/invoice/purchase/ship)
• Coordinate leasing agreements with 3rd party financing as needed.
• Handle bid/deal registration with IT distributors as needed.
• Freight/shipping coordination, including drop shipping to individual end users.
• Source field engineers and coordinate work orders.

Operations and Analytics:
• Client Profitability Analysis: Analyze and report on client profitability to inform strategic decision-making.
• Scorecard Tracking: Maintain and track key performance indicators (KPIs) using Balanced Scorecard methodology to ensure project and organizational goals are being met.
• Project Performance Reporting: Regularly report on project performance, identifying areas of success and opportunities for improvement.
• Timesheet Reviews: Review team timesheets weekly for accurate time tracking and labor allocations and request adjustments as needed.
• Ticket and Project Closing: Efficiently manage the closure of tickets and projects, ensuring all accurate reporting.

Qualifications:
• Excellent English communication skills.
• Availability during Eastern Time zone business hours.
• 2-3 years of experience in a VAR, IT Distributor, or MSP company.
• 2-3 years of experience in procurement or accounting role.
• Strong knowledge of Excel (vLookups, Pivot Tables).
• Proficient with quoting tools such as Quosal, Quotewerks, or similar.
• Proficient with Connectwise PSA.
• Experience in a similar role focusing on procurement administrative duties.
• Proficiency in Microsoft 365 applications (SharePoint/OneDrive, Teams, Outlook).
• Preferred experience with Pax8, Sherweb, Ingram Micro.
• Preferred experience with 3rd party leasing/financin.

Personal Skills:
• Self-motivated.
• Detail-oriented and process-driven.
• Strong focus on data accuracy.
• Methodical with a natural focus on data accuracy.
• Excellent communication skills.
• Key Performance Indicators.
• Product Gross Margin.
• PO and Invoice Accuracy.
• PO Cycle Time.

Term:
• Remote, Full-time w/benefits.
• M-F 9 am-6 pm EST.

Department:
• Administration.

Reports to:
• CEO.

We offer:
• Unlimited paid time off.
• Certifications and Training Reimbursement.
• Peer group memberships and professional development.
• Health + Dental + Vision, 401k plan.

Compensation:
• Based on Experience + Performance-based Bonus + Profit Sharing Plan + 3% 401k match.

About Langate

Langate is an award-winning provider of web development services in 3 main categories: business, healthcare, and education. We closely work with both big enterprises and high-tech startups to grow their business worldwide. Our portfolio includes the largest projects in the field of healthcare with more than 2 million users that we set up in collaboration with Microsoft Corp.

Plus, we successfully launched a brand-new product for healthcare facilities supervised by the U.S. Department of Health.

Our team is located in 2 modern R&D centers — New York, USA and Ivano-Frankivsk, UA, with our headquarters being in New York. Since the very beginning in 2002, Langate has brought together great minds and talents who are passionate about the latest technology trends. Our professional engineers are experts in the .NET stack, which helps them create high-quality applications. Don't miss the chance to work with a well-established company using up-to-date tools!

Company website:
http://www.langate.com/

DOU company page:
https://jobs.dou.ua/companies/langate/