Administrative Director (offline)

Key Responsibilities:

Administrative management:
-oversee daily operations, assuring the smooth and efficient running of the Kharkiv office;
-lead the Administrative team and act as a liaison between the employees and upper management when it comes to financial and administrative issues

Finance:
-open and manage bank accounts, own the Ukrainian operation’s budget and payments
-manage relationships with suppliers, manage equipment and inventory, liaise with external providers and entities, including banks, accounting, tax & payroll consultants, legal advisors
-public and tax authorities, as well as with the headquarters in Portugal

Legal:
-act as point of contact for the employees based in Kharkiv, prepare and liaise the signing of necessary documentation for the management of the office e.g. power of attorneys
-assist in the development of departmental policies and procedures, monitor and ensure timely compliance with regulatory matters and reporting requirements
-support and work with the Legal department in the Lisbon office regarding employee matters

We are looking for:

Adaptive and flexible. You work well in ambiguity, feel comfortable context-shifting, and adapt quickly to changing processes and tools.
All about the team. You thrive on empowering others and taking the time to nurture growth in your teammates. Before anyone asks, you’re always there to lend extra capacity when the team gets overextended

Solution-oriented. Everyone notices problems. Do you have a bias towards action? When a current process is creating friction or you’re certain a new tool could make interactions more efficient, this gets you really excited. You scope the problem, gather supporting evidence, and propose a solution supported by analytical thinking and big-picture vision focused on process improvements

Willing to roll up your sleeves and do «whatever it takes». You are driven, have an immense work ethic, and are excited by problem-solving and ambitious goals

Outstanding organizational skills and attention to detail. You have the unique ability to perform and prioritize multiple tasks in a fast paced and dynamic environment and still deliver with quality

Why should you apply?

We are a young, truly international, collaborative and dynamic team
You will have full ownership and responsibility from the first day
You will have the opportunity to have a real impact on Casafari’s Business
You have previous work experience as Administrative Manager and are familiar with accounting, invoicing and payroll processes, preferably in a startup

About Casafari

We solve chaos and information asymmetry in real estate by building the cleanest and most 
complete real estate database with applications for professionals to organize the market into an efficient ecosystem to enable and accelerate deals in a transparent and safe environment.

By consolidating and professionalizing fragmented rental markets, we increase the availability of efficient and affordable living thus help investors and governments solve the housing and land crisis, achieve sustainability, equality, and better consumer protection.
Only exponential technologies and mindset can solve the persistent global grand challenge and bring a positive impact on the constantly accelerating world.

We are the only company that is focused on the exponential growth in real estate across multiple countries by using machine learning to
• collect and update hundreds of millions of data points from 30.000+ sources every day,
• develop infinitely scalable NLP data services in several languages,
• deduplicate listings of the same property with different prices and other information,
• build the biggest property sourcing platform in all asset classes to enable and accelerate deal flow for all real estate professionals, and real-time market analytics with instant property valuations with several interfaces (web applications, API, Excel, lead qualification widget).

Our applications are a painkiller for real estate professionals in all asset classes. With more than 1.500 companies and all the biggest brands being our clients, we form the biggest and most organised B2B ecosystem in real estate in Europe.

CASAFARI is operating in Germany, France, Italy, Spain, Portugal with offices in Madrid, Algarve, Lisbon and Kharkiv. Our investors are world's leading funds that backed multiple unicorns.


The team consists of 250+ people from 25+ countries.

Company website:
https://www.casafari.com

DOU company page:
https://jobs.dou.ua/companies/casafari-real-estate-data/