Todor3D

About Us:
We are an outsourcing company delivering top-tier solutions to a wide range of clients: from global corporations to government entities. Our team is passionate, professional, and ready to welcome a proactive and detail-oriented Project Manager / Business Analyst to join our growing team.

What We’re Looking For:
We’re looking for someone who values responsibility, clear communication, and teamwork. You’ll turn business needs into clear plans and collaborate with both clients and the team to bring them to life.

Key responsibilities:

• Requirements Gathering - Conducting interviews and workshops to identify and understand client needs.
• Requirements Documentation - Preparing clear and structured documentation, including functional and non-functional requirements (e.g., SRS, Vision and Scope, user stories).
• Task Description - Describe User stories with acceptance criteria, for the development team.
• Requirements Validation - Ensuring all documented requirements are aligned with client expectations and technically feasible.
• Estimation Facilitation - Organizing and supporting the team in time and effort estimation sessions.
• Project Roadmapping - Creating and maintaining project roadmaps with realistic milestones and timelines.
• Risk Management - Identify and mitigate project risks proactively, including scope creep or delays.
• Stakeholder Management - Manage stakeholders expectations, keep them engaged and informed through the whole project lifecycle.
• Methodology Selection - Choosing the appropriate methodology (Agile, Waterfall, Hybrid) based on project specifics and client context.
• Process Facilitation - Managing development processes according to the selected methodology, including daily stand-ups, retrospectives, or milestone reviews.
• Reporting - Providing regular status updates and performance metrics to both clients and internal stakeholders.
• Conflict Resolution - Handling challenging situations such as missed deadlines, scope changes, or budget increase requests, while maintaining trust with clients and the team.

• Quality Assurance - Collaborate with QA to ensure that tasks are described appropriately.

   

Key Requirements:

• At least 2 years of proven experience in Project Management, preferably with a background in Business Analysis.
• Confident verbal and written communication skills in English (B2 or higher).
• Strong knowledge of Agile Manifest, with the ability to apply the right methodology or framework (Scrum, Kanban, Waterfall, Hybrid) depending on the project.
• Ability to facilitate and drive discussions between business and technical teams.
• Experience with task-tracking tools (e.g., Jira) and documentation tools (e.g., Confluence).
• Proactive and solution-oriented mindset with strong ownership.
• Experience working with cross-functional teams including developers, Designers, and QA.

What We Offer:

• Competitive salary based on experience.
• Friendly and cohesive team environment.
• Paid sick leave and vacation.
• Opportunities for professional growth and development.
• Flexible working hours and the possibility of remote work.

• Exciting projects with modern technologies.

   

Important Note:
If you’re not confident in your skills or believe your experience is average, we kindly ask you not to apply. We respect your time and hope you’ll respect ours.

We are looking for a Tender / Bid Manager to join our team and take ownership of finding and managing new business opportunities through RFPs, RFQs, tenders, and other procurement opportunities in the U.S. market.

The main focus of this role is to identify relevant opportunities, analyze requirements, determine whether we are a good fit, and coordinate the preparation and submission of competitive technical and commercial proposals together with our internal team.

What we are looking for

• 2+ years of experience in Project Management, Business Analysis, Presales, Business Development, or a related role in IT.
• Practical experience working with RFP, RFQ, RFI, or tender documentation.
• Experience analyzing requirements and assessing whether an opportunity is worth pursuing.
• Strong organizational and project coordination skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and ability to work with complex documentation.
• Strong analytical and structured thinking.

• English — at least B2+

   

Will be a strong plus

• Will be a strong plus
• Background in U.S. government procurement or work with public-sector clients.
• Familiarity with U.S. federal RFPs and procurement platforms.
• Background in IT outsourcing, software development, or technology companies.
• A background in Business Analysis, Project Management, Presales, or Business Development.
• Ability to prepare and present demos, PoCs, or solution concepts.

• Ability to support projects from proposal/award through delivery.

   

Location

U.S. or Canada

Remote position.

What you will do

RFP & Opportunity Research

• Monitor U.S. government procurement platforms and other relevant sources to identify suitable RFPs, RFQs, RFIs, and IT opportunities.
• Research and qualify potential opportunities based on our expertise, capabilities, previous experience, and available resources.
• Analyze RFP documentation, including scope of work, technical and business requirements, eligibility criteria, deadlines, and evaluation criteria.
• Assess whether the company meets the requirements and make Go / No-Go recommendations.
• Identify potential risks, gaps, and requirements that need clarification before submission.

• Maintain a structured pipeline of relevant opportunities and track their status and deadlines.

   

Proposal & Bid Management

• Coordinate the RFP response process from qualification through final submission, working closely with cross-functional teams throughout the process.
• Develop proposal plans, timelines, and internal deadlines in collaboration with the relevant team members.
• Work collaboratively with developers, designers, QA, PMs, technical specialists, and management to prepare proposals and ensure all requirements are addressed.
• Analyze and structure customer requirements into clear high-level functions and areas, helping the internal team understand the scope and key expectations. 
• Collect and structure the necessary technical, commercial, and company information.
• Coordinate the preparation of technical and commercial proposals, presentations, case studies, and other required documentation.
• Ensure that all requirements are addressed and that submissions are complete, accurate, and delivered on time.

• Analyze won and lost opportunities and provide insights that can improve future bid strategy.

   

Solution & Demo Preparation

• Work with the technical team to develop the proposed solution based on the customer's requirements.
• Coordinate the preparation of demos, prototypes, or proof-of-concepts when required.
• Help structure the company's vision and proposed approach for the customer.
• Prepare presentation materials and executive summaries.

• Participate in customer meetings, clarification sessions, and proposal presentations together with technical and management representatives.

   

Project Management - Plus / Potential Growth Area

Our primary focus for this role is RFP and Bid Management. However, experience in Project Management or Business Analysis will be a strong advantage. In case of a successful bid, there may be an opportunity to continue working with the project, supporting or taking ownership of its delivery together with the team.

This means the role can potentially grow from opportunity identification and proposal management into project delivery and client management.

Why join us?

• Work with U.S. government and enterprise technology opportunities.
• Have a direct impact on the company's business development and growth.
• Work closely with experienced technical and management teams.
• Have a high level of ownership and autonomy.