QuantumLevel

Personal Assistant to CEO (Office — Bucharest)

We are a Ukrainian company expanding our operations and looking for a proactive Personal Assistant to the CEO. This is a full-time, office-based position located in Bucharest, while the company itself is registered and operating under a Ukrainian legal entity.

About the Role

We are looking for a highly organized, detail-oriented, and responsible person who can support the CEO in daily operational, administrative, and communication tasks. This role is ideal for someone who enjoys structure, problem-solving, and helping streamline business processes.

Responsibilities

• Managing the CEO’s schedule, meetings, travel plans, and daily agenda
• Accompanying the CEO on business trips and providing support during travel
• Handling communication: emails, messages, incoming requests
• Coordinating tasks between departments and following up on deadlines
• Preparing documents, presentations, and reports when needed
• Assisting in personal and business-related organizational tasks
• Maintaining confidentiality and ensuring smooth day-to-day workflow

Requirements

• 1+ year of experience as an assistant / administrative specialist (or a strong desire to learn quickly)
• Excellent organizational and multitasking skills
• High level of responsibility, punctuality, and attention to detail
• Strong communication skills
• English — Upper-Intermediate or higher
• Ability to work full-time from our Bucharest office
• Proactive mindset and readiness to take responsibility

We Offer

• Office-based position in Bucharest
• Work within a Ukrainian company with an international environment
• A dynamic role with opportunities for professional growth
• Supportive team and clear processes
• Salary and conditions are discussed individually during the interview

Additional Notes

• This is not a remote position — in-office presence is required
• Compensation depends on experience and skill level

We are currently looking for a Motion Designer to join our creative team. The role includes creating dynamic ad creatives, video editing for social media, working with stock footage, graphics, subtitles, and sound design. Experience with After Effects / Premiere Pro and a portfolio are required.

Our office is located near Promenada Mall, schedule Mon–Fri, 10:00–19:00.
If you're interested, please send your CV and portfolio — we’d be happy to consider your application