Orbios

Position Overview
Orbios is looking for an Operations Specialist to ensure smooth day-to-day operations across multiple projects and teams. You will coordinate workflows, support processes, and solve operational issues to keep the company running efficiently. This role is key for maintaining operational stability and enabling teams to focus on their core work. It also offers opportunities to grow into broader operational management responsibilities.

What We Offer
Professional Development:

• Work on diverse company projects and cross-functional initiatives
• Opportunity to grow into cluster operations or core operations roles
• Hands-on experience in operational management, coordination, and systems
• Clear career progression based on performance

Work Format:

• Fully remote
• Flexible schedule
• Full-time (contractor or employee options available)

• Long-term collaboration preferred

   

Tools & Environment:

• Modern digital tools and platforms
• AI-assisted workflows

• Established coordination and process documentation systems

   

Responsibilities

• Coordinate daily operational tasks across teams and projects
• Support the creation and maintenance of operational processes and workflows
• Execute logistics, administrative tasks, and routine operational work
• Identify and resolve operational issues with practical solutions
• Maintain documentation, procedures, and process records
• Facilitate communication between teams and stakeholders

• Coordinate with external partners and service providers when required

   

Requirements
Essential Qualifications:

• Prior experience in operations, coordination, or administrative roles
• Strong multitasking and prioritization skills
• Languages: Ukrainian (required), English B1–B2 (required)
• Ability to identify issues and propose effective solutions

• Self-driven, organized, capable of working independently

   

Preferred Background:

• Experience coordinating remote teams
• Previous work in technology companies or startups
• Comfortable using modern digital tools

• Experience documenting and improving processes

   

Personal Qualities:

• Detail-oriented and quality-focused
• Reliable, responsible, and consistent
• Flexible and adaptable
• Service-minded, focused on enabling team productivity

• Growth-oriented and eager to learn

   

Nice to Have

• Experience handling financial or operational documents
• Basic understanding of payment flows, invoices, or simple bookkeeping processes
• Confident in using standard computer software and office tools

• Comfortable organizing and maintaining digital or physical records

   

Compensation & Growth

• Part-time: $400–500/month (20 hours/week)
• Growth potential and transition to full-time
• Salary adjustment based on performance and responsibilities

About Orbios

Orbios is an AI-first company building a lean, senior core team around real client work: AI automation, custom software, and product consulting.

We work with international clients and run projects where AI is not a buzzword but an integral part of delivery.

We are now strengthening our Core cluster and looking for a Marketing & Lead Generation Specialist who can turn our expertise and case studies into a predictable, systematic pipeline of qualified conversations – not "5 clients because we got lucky this month", but "5 clients because that was the plan and the system worked".
 

Role Overview

This is a hands-on role for someone who knows how to work with outbound, qualify opportunities, and bring the right people to the table — consistently.

You will work directly with the founder and core team, focusing on:

• generating leads in target markets (Europe / Australia / other English-speaking regions),
• building a simple, measurable and reliable outreach funnel (targets, weekly rhythm, clear numbers),
• preparing the founder for calls with clear briefs and context,
• helping us position Orbios as a focused, AI-driven partner — not a generic agency,
• acting with a partnership mindset: thinking in terms of long-term value for Orbios and clients, not "разові "закриті задачі".

We are not looking for a general "marketer for everything".

We are looking for someone who understands that the end result of their work is predictable revenue: qualified conversations and signed clients — and who clearly knows why they perform each activity, not just what to do.
 

Key Responsibilities

• Identify and prioritize target segments and companies for Orbios services (AI automation, development, consulting).
• Run structured outbound outreach (email, LinkedIn, platforms) with clear tracking of opens, replies, and follow-ups.
• Make the sales / lead generation process predictable: set simple targets, track funnel metrics, and learn from results.
• Qualify leads: understand whether there is real potential, timing, and budget.
• Prepare concise briefs for the founder before calls: who the client is, what they do, what could be a relevant angle for Orbios.
• Maintain a simple and clean lead pipeline (spreadsheet or CRM): status, next action, owner.
• Coordinate with the core team to keep our basic materials up to date: one-pagers, short pitch decks, service descriptions, case references.
• Use AI tools (ChatGPT and others) to speed up research and draft communication, while always delivering human, professional final text.
   

Requirements

• 2+ year of experience in marketing, sales, business development, or lead generation for IT / digital / services.
• Strong written and spoken English:
  • candidates from Ukraine: С1 or higher,
  • candidates from the Philippines: confident business English.
• Proven experience with outbound lead generation (email, LinkedIn or similar channels).
• Ability to write clear, concise, non-spam outreach messages tailored to the audience.
• Habit of working with numbers: replies, booked calls, basic funnel metrics.
• Confident use of Google Workspace and basic tools for tracking leads (sheets, simple CRM), plus readiness to work with AI assistants.
• Partnership mindset: you think in terms of long-term cooperation and mutual value, not only "closing a task".
• Process thinking: you are not just executing steps, you understand why each activity matters for the overall go-to-market and are ready to challenge and improve the process.
   

Nice to Have

• Experience working with AI / SaaS / software development companies.
• Understanding of basic delivery concepts: scope, rate, hours, MVP, roadmap.
• Experience working with clients from Europe, Australia or the US.
• Experience supporting founders or senior leaders in preparation for sales / discovery calls.
   

What We Offer

• Direct work with the founder and the core engineering / operations team.
• Real AI cases and products, not "toy projects".
• Influence on how Orbios approaches go-to-market and lead generation in 2026.
• Remote work, flexible hours, distributed team.
• Competitive compensation in the range of Ukrainian / Philippine market rates, with room for performance-based bonuses.
   

Ready to build a predictable pipeline of qualified conversations?

Join us to turn Orbios expertise into systematic, measurable lead generation that drives real revenue.