Media Miami

Role Overview

We are looking for a Senior Email Marketing Manager to own our newsletter portfolio, driving engagement, retention, deliverability, and revenue.

You will manage 7–10 newsletters, working closely with writers and designers to optimize content, subscriber experience, and commercial performance. This is an individual contributor role with the opportunity to build and lead a team as the portfolio grows.

Key Responsibilities

• Own the strategy, publishing, and optimization of multiple newsletters.
• Improve key performance metrics, including open rate, CTR, subscriber retention, and revenue.
• Optimize subject lines, content, layouts, CTAs, and publishing schedules.
• Develop subscriber lifecycle, segmentation, and re-engagement campaigns.
• Own email deliverability, including sender reputation, domain health, authentication (SPF, DKIM, DMARC), IP management, and inbox placement.
• Monitor list quality, suppression, and hygiene to maintain healthy databases.
• Optimize newsletter monetization through advertising, sponsorships, and affiliate placements.
• Conduct A/B tests and analyze campaign performance to improve results.
• Ensure all campaigns meet editorial, branding, and quality standards.
• Collaborate with writers, designers, and internal stakeholders to deliver high-quality newsletters.
• Build scalable processes, documentation, and reporting to support portfolio growth.

Requirements

Must Have

• 3+ years of experience in email marketing or newsletter management (managing email campaigns from 100K each).
• Experience managing high-volume email programs or multiple newsletters.
• Strong understanding of email KPIs, segmentation, automation, and lifecycle marketing.
• Hands-on experience with email deliverability, sender reputation, authentication, and inbox placement.
• Experience optimizing newsletter engagement and monetization.
• Strong analytical, organizational, and project management skills.
• Excellent QA skills and attention to detail.
• Experience using AI tools to improve marketing workflows.
• English proficiency at C1 level or higher.

Nice to Have

• Experience with Substack, Ghost or similar email platforms.
• Experience with sponsorship, affiliate, or advertising monetization.
• Background in digital publishing or content-led growth.
• Familiarity with email validation tools such as NeverBounce or ZeroBounce.

We're looking for someone who:

• Takes ownership and works independently.
• Thinks strategically and makes data-driven decisions.
• Has a strong commercial mindset.
• Builds scalable processes and continuously improves them.
• Collaborates effectively across teams.
• Pays close attention to detail and quality.
• Thrives in a fast-paced environment.

What We Offer

Professional Growth

• International and multicultural environment.
• Career development opportunities.
• Learning resources and corporate library.
• Opportunity to work with a high-performing team.
• Access to modern tools and AI technologies.

Benefits

• Competitive salary.
• Performance bonuses.
• 21 paid vacation days.
• 14 paid sick leave days.
• Work-life balance.
• Team events and activities.

Working Environment

• Remote or hybrid work.
• Modern office in Warsaw.
• Complimentary snacks and drinks.
• Friendly and supportive team.

We Look Forward to Meeting You!

If you're passionate about building high-performing newsletters and driving measurable business growth through email marketing, we'd love to hear from you.

About the Company

Media Miami is an independent performance marketing agency focused on building and scaling digital products.

Our core expertise lies in developing and growing media ecosystems for global audiences, with a strong focus on the U.S. market. We operate across key verticals, including finance, health, self-development and pet care — delivering relevant insights, practical value, and highly engaging experiences.

Role Overview

We are looking for an ESP Communications Manager to own communication and ticket management with email service providers (ESPs) across a portfolio of 30+ streams in multiple niches.

You will be responsible for managing the full communication cycle with ESP support, compliance, and deliverability teams — from submitting and tracking tickets to resolving issues and coordinating the required actions internally.

This is a high-volume, high-responsibility role where strong written communication, attention to detail, risk awareness, and an understanding of how ESP compliance and support teams operate are essential.

You will work closely with email marketers, project managers, and production teams while reporting directly to the Head of Project. For high-stakes situations, you will be expected to identify risks, propose a communication strategy, and align on the approach before responding.

The role may require flexible working hours, including availability aligned with U.S. time zones when urgent ESP communication is required.

Key Responsibilities

ESP Ticket Management

• Submit, track, and manage support tickets with ESPs on behalf of clients
• Own tickets from initial submission through final resolution and follow-up
• Maintain an organized record of active and resolved tickets across clients and platforms
• Prioritize tickets based on urgency, business impact, and potential account risk
• Ensure no critical issue or follow-up is missed

Strategic ESP Communication

• Write and manage communications with ESP support, compliance, and deliverability teams
• Adapt communication style, tone, and approach depending on the ESP, issue, and client context
• Prepare responses to compliance flags, abuse complaints, account warnings, and suspension notices
• Communicate strategically to support positive outcomes while protecting client accounts
• Understand when to provide additional information, clarify a situation, push back, or adjust the communication approach

Risk Identification & Compliance

• Identify potential deliverability and compliance risks before they escalate
• Assess how current communication or actions may affect future account status
• Flag high-risk situations to the Head of Project and recommend an appropriate communication strategy
• Monitor ESP policy updates, compliance requirements, and deliverability trends relevant to clients
• Ensure communications and actions are aligned with applicable ESP requirements

Internal Coordination

• Work closely with email marketers, project managers, and production managers to collect the information required to resolve ESP issues
• Translate ESP feedback and requirements into clear, actionable tasks for internal teams
• Follow up with internal stakeholders to ensure required changes are implemented
• Communicate ticket status, expected timelines, and outcomes to relevant stakeholders
• Coordinate the full resolution process between internal teams and external ESPs

Requirements

Must Have

• 3+ years of experience working with ESPs, preferably on the ESP side or in support, compliance, deliverability, or communications roles directly interfacing with ESPs
• Deep understanding of ESP compliance processes, abuse prevention, and support workflows 
• Exceptional English level - at least C1 
• Ability to manage communication and priorities across 30+ streams simultaneously
• Strong understanding of how ESP support, compliance, and deliverability teams operate
• Strong risk identification and problem-solving skills
• Excellent attention to detail and ability to manage multiple ongoing tickets without losing track of follow-ups
• Ability to work across multiple niches and client contexts professionally
• Strong organizational and communication skills
• Ability to work independently while knowing when to escalate high-risk situations

Nice to Have

• Direct experience working at an ESP in a support, compliance, or deliverability role
• Familiarity with major ESPs and their support and compliance processes
• Background in email marketing or marketing operations
• Experience working with high-volume email environments

Who We're Looking For

We're looking for someone who:

• Takes ownership and follows issues through to resolution
• Thinks several steps ahead and identifies potential risks before they become problems
• Communicates clearly, strategically, and professionally
• Understands that written communication can directly influence business outcomes
• Can manage a high volume of parallel tasks without losing attention to detail
• Is comfortable making decisions independently while escalating high-risk situations appropriately
• Builds effective relationships with both internal teams and external partners
• Can work across different niches and business contexts professionally
• Thrives in a fast-paced and constantly changing environment
• Is comfortable with flexible working hours when business needs require it

Professional Growth

• International and multicultural environment
• Career development opportunities
• Learning resources and corporate library
• Work alongside a high-performing team
• Access to modern tools and technologies
• Opportunity to develop expertise in email deliverability, ESP compliance, and performance marketing operations

Benefits

• Competitive salary
• 21 paid vacation days
• 14 paid sick leave days
• Team events and activities
• Paid English courses
• Multisport card

Working Environment

• Modern office in Warsaw, Poland
• Remote/hybrid work opportunities
• Complimentary snacks, drinks, and office perks
• Friendly and supportive team
• Fast-paced startup environment with a high level of autonomy and ownership

We look forward to meeting you!

Role Overview

We are looking for an ESP Communications Manager to own communication and ticket management with email service providers (ESPs) across a portfolio of 30+ streams in multiple niches.

You will be responsible for managing the full communication cycle with ESP support, compliance, and deliverability teams — from submitting and tracking tickets to resolving issues and coordinating the required actions internally.

This is a high-volume, high-responsibility role where strong written communication, attention to detail, risk awareness, and an understanding of how ESP compliance and support teams operate are essential.

You will work closely with email marketers, project managers, and production teams while reporting directly to the Head of Project. For high-stakes situations, you will be expected to identify risks, propose a communication strategy, and align on the approach before responding.

The role may require flexible working hours, including availability aligned with U.S. time zones when urgent ESP communication is required.

Key Responsibilities

ESP Ticket Management

• Submit, track, and manage support tickets with ESPs on behalf of clients
• Own tickets from initial submission through final resolution and follow-up
• Maintain an organized record of active and resolved tickets across clients and platforms
• Prioritize tickets based on urgency, business impact, and potential account risk
• Ensure no critical issue or follow-up is missed

Strategic ESP Communication

• Write and manage communications with ESP support, compliance, and deliverability teams
• Adapt communication style, tone, and approach depending on the ESP, issue, and client context
• Prepare responses to compliance flags, abuse complaints, account warnings, and suspension notices
• Communicate strategically to support positive outcomes while protecting client accounts
• Understand when to provide additional information, clarify a situation, push back, or adjust the communication approach

Risk Identification & Compliance

• Identify potential deliverability and compliance risks before they escalate
• Assess how current communication or actions may affect future account status
• Flag high-risk situations to the Head of Project and recommend an appropriate communication strategy
• Monitor ESP policy updates, compliance requirements, and deliverability trends relevant to clients
• Ensure communications and actions are aligned with applicable ESP requirements

Internal Coordination

• Work closely with email marketers, project managers, and production managers to collect the information required to resolve ESP issues
• Translate ESP feedback and requirements into clear, actionable tasks for internal teams
• Follow up with internal stakeholders to ensure required changes are implemented
• Communicate ticket status, expected timelines, and outcomes to relevant stakeholders
• Coordinate the full resolution process between internal teams and external ESPs

Requirements

Must Have

• 3+ years of experience working with ESPs, preferably on the ESP side or in support, compliance, deliverability, or communications roles directly interfacing with ESPs
• Deep understanding of ESP compliance processes, abuse prevention, and support workflows 
• Exceptional English level - at least C1 
• Ability to manage communication and priorities across 30+ streams simultaneously
• Strong understanding of how ESP support, compliance, and deliverability teams operate
• Strong risk identification and problem-solving skills
• Excellent attention to detail and ability to manage multiple ongoing tickets without losing track of follow-ups
• Ability to work across multiple niches and client contexts professionally
• Strong organizational and communication skills
• Ability to work independently while knowing when to escalate high-risk situations

Nice to Have

• Direct experience working at an ESP in a support, compliance, or deliverability role
• Familiarity with major ESPs and their support and compliance processes
• Background in email marketing or marketing operations
• Experience working with high-volume email environments

Who We're Looking For

We're looking for someone who:

• Takes ownership and follows issues through to resolution
• Thinks several steps ahead and identifies potential risks before they become problems
• Communicates clearly, strategically, and professionally
• Understands that written communication can directly influence business outcomes
• Can manage a high volume of parallel tasks without losing attention to detail
• Is comfortable making decisions independently while escalating high-risk situations appropriately
• Builds effective relationships with both internal teams and external partners
• Can work across different niches and business contexts professionally
• Thrives in a fast-paced and constantly changing environment
• Is comfortable with flexible working hours when business needs require it

Professional Growth

• International and multicultural environment
• Career development opportunities
• Learning resources and corporate library
• Work alongside a high-performing team
• Access to modern tools and technologies
• Opportunity to develop expertise in email deliverability, ESP compliance, and performance marketing operations

Benefits

• Competitive salary
• 21 paid vacation days
• 14 paid sick leave days
• Team events and activities
• Paid English courses
• Multisport card

Working Environment

• Modern office in Warsaw, Poland
• Remote/hybrid work opportunities
• Complimentary snacks, drinks, and office perks
• Friendly and supportive team
• Fast-paced startup environment with a high level of autonomy and ownership

We look forward to meeting you!

Role Overview

We are looking for an experienced Affiliate Partnerships Manager to own and grow our key advertiser relationships, negotiate commercial terms, optimize affiliate performance, and ensure flawless campaign execution.

Key Responsibilities

• Manage relationships with advertisers, affiliate networks, and account managers.
• Coordinate promotions, offer updates, and partner communications.
• Build strong partnerships and identify new revenue opportunities.
• Negotiate CPA rates, commissions, bonuses, and commercial terms.
• Review and renegotiate existing agreements based on performance.
• Manage contracts and renewals.
• Own tracking links, sub-IDs, and campaign parameters.
• Prepare affiliate assets and coordinate campaign launches.
• Maintain organized partner records and documentation.

• Monitor partner performance and improve operational efficiency.

   

Requirements

Must Have

• 4+ years of affiliate/performance marketing experience (publisher side preferred).
• Experience in finance, nutra, astrology, manifestation, or similar verticals.
• Experience negotiating CPA and commission structures.
• Strong understanding of affiliate tracking and attribution.
• Excellent organizational skills and attention to detail.
• English proficiency (C1+).
• Ability to manage multiple priorities.
• Commercial mindset and willingness to work flexible hours when needed.

Nice to Have

• Experience with Impact, CJ Affiliate, ShareASale, or similar platforms.
• Existing affiliate marketing network.

• Experience attending industry conferences.

   

Who We're Looking For

• Takes ownership.
• Thinks commercially.
• Builds strong relationships.
• Thrives in a fast-paced environment.
• Pays close attention to detail.
• Eager to grow with the company.

What We Offer

Professional Growth

• International environment.
• Career development.
• Corporate library.
• High-performing team.
• Modern tools.

Benefits

• Competitive salary.
• Performance bonuses.
• 21 paid vacation days.
• 14 paid sick leave days.
• Work-life balance.
• Team activities.

Working Environment

• Hybrid work.
• Cozy Warsaw office.
• Complimentary snacks and drinks.
• Friendly team.

We Look Forward to Meeting You!

If you're excited to build strong affiliate partnerships and grow with a high-performing team, we'd love to hear from you.

We're hiring a Project Manager (Pod Lead) for our Newsletter Operations team. You'll report to the Operations Manager and lead a pod of Email Marketing Specialists. You'll work closely with Broadcast Managers, QA Managers, designers and writers.

Your job is to make sure things that get started actually get finished. That means SOPs get learned and used, triggered workflows turn into real work, and marketers learn to solve problems on their own. You're the first check between the marketers' work and the Operations Manager. Anything you send up should already include context, analysis and a suggested next step.

Requirements

• 3+ years of experience managing or coaching a team in a fast-paced environment, managing cross-functional teams in a process-driven setting (newsletter, marketing or content operations preferred).
• Strong coaching and facilitation skills: you can run case reviews and 1:1s that build skills, not just check status
• Structured problem-solving: you can turn a vague issue into a clear analysis with a suggested action
• Comfortable tracking health checks, SOP rollouts, growth triggers, paused newsletters, transfers at once, without dropping any
• Good judgment on what to fix within the team and what really needs to go up
• Experience giving clear, useful feedback to marketers, writers or designers
• Very organized and detail-oriented
• Strong written and spoken communication, including reviewing and improving replies to subscribers

Responsibilities

• Watch newsletter health across the pod: growth status, send consistency, segmentation and whether the numbers are right
• Check issues that marketers report, and turn them into documented cases with a suggested fix before sending them up
• Run team problem-solving sessions, case reviews and regular 1:1s matched to each person's level
• Share every SOP and process update, and follow up until it's understood and actually used
• Make sure triggered processes (such as growth-stage QA checks) get done and don't stop at a notification; reopen delayed items and assign next steps
• Track growth milestones, and make sure promo, broadcast, QA and partner actions happen on time
• Help marketers with fixes, drafts and ideas, and review their work before it goes to designers or for approval
• Keep track of paused newsletters and what's needed to restart them, so pauses don't drag on
• Check writers' work for quality patterns, and track designer tasks from start to finish
• Coordinate newsletter transfers and side projects within the pod
• Make sure inboxes are monitored across the pod, and review sensitive or complex subscriber replies before they go out.

Nice to have

• Background in newsletter, marketing or content operations
• Hands-on experience with newsletter platforms, growth stages or broadcast workflows
• Experience writing or rolling out SOPs
• Hands on experience with Notion
• Experience with project tracking tools for managing many open items across a team

What We Offer

Professional Growth

• International and multicultural environment
• Career development opportunities
• Learning resources and corporate library
• Work alongside a high-performing team

• Access to modern tools and technologies

   

Benefits

• Competitive salary
• Paid vacation days
• Paid sick leave days
• Team events and activities
• Paid English courses

• Multisport card

   

Working Environment

• Modern office in Poland
• Complimentary snacks, drinks, and office perks
• Friendly and supportive team

We’d love to have you join our team of talented professionals!

Media Miami is seeking a Senior Production Project Manager to own production delivery. The role manages the design team, owns coordination with the content, tech, and marketing teams, and is accountable for the output of the production function.

Production runs to a fixed schedule with a continuous stream of unplanned requests arriving on top of it. Meeting committed deadlines under that load, and strengthening the workflows that support them, is the core of the role.

Key Responsibilities

Production and Delivery

• Own end-to-end delivery of production output, from incoming request through launch.
• Maintain the production schedule (scope, owner, and delivery date for every item in progress) and allocate team capacity against priority.
• Assess ad hoc requests, sequence them against committed work, and confirm revised dates with the requesting team.
• Own handoffs with the content, tech, and marketing teams and resolve cross-team dependencies before they affect the schedule.

• Escalate delivery risk with a proposed mitigation before the deadline is affected.

   

Design Team

• Manage the design team: workload allocation, task assignment, and delivery control.
• Review output against the brief and return work with defined corrections where standards are not met.

• Resolve blockers on tooling access, source materials, and conflicting instructions from other departments.

   

Process and Documentation

• Own the production workflow and maintain its SOPs, templates, and checklists in Notion.
• Identify the root cause of recurring delays and defects and implement corrective process changes.

• Standardize and document the workflow so that delivery does not depend on manual follow-up.

   

Requirements

Must Have

• 4+ years in project, production, or delivery management.
• Demonstrated ownership of end-to-end delivery across several dependent teams.
• Experience managing designers or a comparable creative team, including quality review.
• Track record of meeting committed deadlines in a high-volume environment with frequent unplanned requests.
• Experience building and restructuring operational processes and SOPs, not only executing them.
• Experience with task management systems: Notion, Asana, or equivalent.
• Fluent Ukrainian, the working language of the team. English sufficient for documentation, tooling, and U.S. market content.

• Availability during CET business hours.

   

Nice to Have

• Hands-on experience with Notion as the primary work system.
• Agency background with high project volume and compressed timelines.
• Experience in media, newsletters, performance marketing, or affiliate.
• Daily use of AI tools in the workflow: GPT, Claude Code, Claude Cowork.
• Experience with Obsidian or a comparable knowledge base.
• Figma at a working level: comments, handoff, version history.
• Basic experience working with code.
• Experience with workflow automation tools: Make, Zapier, n8n.
• Ability to evaluate design output against a brief without acting as art director.

• PM certification (PMP, PRINCE2, Scrum, or equivalent) or completed PM coursework.

   

What We Offer

Professional Growth

• International and multicultural environment.
• Career development opportunities.
• Learning resources and corporate library.
• Work alongside a high-performing team.

• Access to modern tools and technologies.

   

Benefits

• Competitive salary.
• Paid vacation days.
• Paid sick leave days.
• Paid English classes 
• Multisport card 
• Team events and activities.

Working Environment

• Remote / Hybrid / Modern office in Poland.
• Complimentary snacks, drinks, and office perks.
• Friendly and supportive team.

We look forward to meeting you!

We are looking for a Senior Operations Specialist to work directly with the Head of Project and take full ownership of execution across our most important revenue-driving initiatives.

This is a hands-on, high-output role for someone who doesn’t just coordinate work—but owns outcomes end-to-end. You will diagnose problems, make decisions, and deliver results without relying on handoffs.

This is not a support or coordination role. It is a core operations position for someone who is fast, structured, and obsessed with execution quality. The two things we measure above everything else are speed and quality.

We are a fast-growing operation, and this role is critical to how quickly we scale. The right person will eliminate bottlenecks, bring clarity to execution, and ensure that high-priority work gets done—properly and on time.

 Requirements

• 4+ years in operations/ COO role, preferably in marketing/digital marketing/affiliate
• Notion expert — you build, structure, and maintain systems in it 
• Proven experience building and rolling out SOPs across teams 
• Strong ability to manage multiple high-priority projects without compromising quality
• Solid understanding of marketing and growth operations
• Excellent English (C1 or above), written and verbal
• Highly structured, detail-oriented, and fast — you don’t need repetition and don’t repeat mistakes

• Strong ownership mentality over processes and outcomes, not just tasks

   

Nice to Have

• Experience with automation tools (Make, Zapier, or similar)
• Background in media, newsletters, affiliate, or performance marketing
• Familiarity with tools like ClickUp, Google Sheets, or Airtable

Responsibilities

Project and Task Execution

• Take end-to-end ownership of projects — diagnose, decide, and deliver without handoffs
• Execute high-priority projects from brief to completion with full ownership of delivery
• Track all active projects, flag delays early, and proactively push work to completion
• Manage timelines, dependencies, and priorities across marketing, operations, and tech
• Maintain constant visibility: always know what’s happening, what’s stuck, and what’s next.

Operational Frameworks and SOPs

• Build and roll out SOPs so the team can execute consistently and independently
• Create scalable operational frameworks that reduce reliance on tribal knowledge
• Identify slow or broken processes and fix them with systems, not workarounds
• Go beyond identifying issues — diagnose and implement solutions
• Own Notion as the central operational hub: structured, accurate, and always up to date
• Maintain dashboards, trackers, and documentation that reflect reality at all times

Strategic Execution Support

• Turn priorities from the Head of Project into clear, actionable plans with owners and deadlines
• Coordinate across departments to ensure alignment and follow-through
• Support monetization, growth, and automation initiatives with structured execution
• Conduct research and deliver tight, actionable summaries for fast decision-making

Documentation and Knowledge Management

• Document every process and recurring task directly in Notion
• Write clear, concise instructions that anyone on the team can follow without guidance
• Build and maintain a knowledge base that scales with the team and reduces onboarding friction

Who Fits This Role

You thrive in high-responsibility environments where you’re trusted to own outcomes, not just execute tasks. You naturally take initiative, solve problems at the root, and push work across the finish line without being chased.

You bring structure to chaos, build systems that scale, and maintain them because you know execution quality depends on it. You’re comfortable juggling multiple priorities and consistently deliver at a high standard.

What It Means to Be Part of Our Team

• Multinational and intercultural experience
• Corporate library
• Work alongside a high-performing team
• Strong growth opportunities
• Exposure to cutting-edge frameworks and technologies
• Competitive salary
• Team activities (football, basketball, tennis, board games, and more)
• Performance-based bonuses
• 21 paid vacation days & 14 paid sick leaves
• Work-life balance
• Cozy office in Warsaw available anytime
• Snacks, coffee, tea, fruits, and more
• Supportive and driven teammates

Interested?

We’re always looking for driven, curious, and execution-focused people to join our team.

If this sounds like you — we’d love to hear from you.

We are looking for a Head of Growth & New Ventures /Founding Lead to build and run our next wave of revenue and growth ventures — each one owned the way a founder owns a company. This is a founder-level role that sits beside the founders, not beneath them. You will take the bets that matter most to the business, form your own conviction about how to win, build the team and the machine to execute, and own the outcome end to end — including the number.

This is not a delivery or coordination seat. It is a build-and-own role for someone who thinks like an owner: take a raw opportunity, decide whether and how to pursue it, stand up the venture, take it to market, and either scale it or kill it on the evidence. The initiatives will span newsletters, affiliate and performance marketing, and SaaS and tech — sometimes several at once, each effectively its own company-within-the-company. You will use every tool available to move faster and think sharper, and that includes AI.

We move fast and we build businesses that matter. The right person treats each initiative as if their own capital were on the line. If you have founded, built, or run a venture or business line — taken something from zero to revenue and owned the result — and you want to do that repeatedly inside a company where your bets are visible and your impact is real, this role was built for you.

WHAT YOU WILL OWN

Venture ownership, end to end 

You own new revenue ventures the way a founder does — shape the thesis, validate the bet, build it, launch it, and decide whether to scale or shut it down. You carry the P&L, set the strategy, and run go-to-market and unit economics. You'll manage a portfolio of bets simultaneously and make the call on where to double down and where to cut.

Founder-level partnership

You sit beside the founders as a peer — challenging the thesis, bringing your own, and co-owning direction. You bring decision-ready thinking: the upside, the risk, the recommendation. You surface hard truths early and close the loop on every commitment with owner accountability, not manager compliance.

Building teams and organisations

You hire and build the founding team for each venture — recruiting and setting the bar the way a founder hires their first ten. You build culture and operating rhythm from zero, coordinate shared resources without formal authority, and lead by conviction rather than control.

Speed, conviction, and smart tooling

You move with founder urgency, make decisions on incomplete information, and own them. You use AI and automation as leverage to compress timelines and do more with smaller teams — and you stay ahead of the tooling landscape without being pointed to it.

Building the operating system for new ventures

You build the machine that lets the company stand up ventures repeatedly: playbooks, infrastructure, SOPs, and decision logs so every new bet starts from a running start. You own the toolstack, fix systemic bottlenecks at the root, and document so any venture can be handed off or scaled without the knowledge walking out.

Owning the number

You define the economics that determine whether each venture lives — unit economics, payback, growth efficiency — and build reporting that tracks them from day one. You allocate people and budget like an owner, run honest post-mortems, and report to the founders the way a founder reports to a board: no spin, no sandbagging, no surprises.

WHAT WE ARE LOOKING FOR

Must-have

• A founder or operator who has built and owned something — started a company or business line, or taken a 0-to-1 initiative end to end with real commercial ownership and a number attached
• 5 to 7+ years building and running ventures, new business lines, or complex commercial initiatives where you owned the outcome, not just the delivery
• Proven track record taking something from zero to revenue: thesis, build, launch, and the decision to scale or stop, with results to show for it
• Comfortable owning a P&L and the economics of what you build — you think in returns, not just timelines
• Able to partner with founders as a peer: form your own view, challenge theirs, and co-own the direction
• Has built and led teams from early stage — hiring the first people, setting the bar, and holding the line
• Comfortable using AI and automation as leverage — an expectation, not a specialism — to move faster and do more with less
• Range across diverse venture types — media, affiliate or performance marketing, SaaS or tech — or a demonstrated ability to ramp into an unfamiliar domain and still own the outcome
• Excellent English, written and verbal (C1 or above)

• Decisive, structured, and accountable. You form a view fast, you make the call, and you own where it lands.

   

Nice to have

• You have founded or co-founded a company — including one that did not work out (we read that as evidence, not a strike)
• Background in newsletter, media, affiliate, or SaaS environments
• P&L or general-management experience for a product, brand, or business unit
• Familiarity with no-code, low-code, and automation tooling (Make, Zapier, or comparable) as part of building fast and lean
• Technical fluency sufficient to set product direction and pressure-test engineering without translation

• Experience building a new-ventures, incubation, or 0-to-1 function from scratch

   

WHO FITS THIS ROLE
 

You think like an owner, not an employee. You've built something real under pressure and know the difference between running a project and running a business.
You don't need a thesis handed to you — give you a rough space and you come back with the bet, the rationale, and how to validate it cheaply. You'd rather kill a bad idea fast than manage it slowly.
You use AI and available tools as leverage to find the fastest path to revenue with a smaller team. You work with founders as a peer, tell them when they're wrong, and communicate with the clarity of someone who owns the outcome.
You hire ahead of the curve and set the standard with your own output.

WHAT YOU GET
 

• Multinational and intercultural experience
• Corporate library
• A world-class team to work with
• Growth opportunities
• Cutting-edge frameworks and technologies
• Competitive salary
• Common team activities (football, basketball, tennis, board games, and more)
• Bonuses according to the policy
• 21 paid vacation days & 14 paid sick leaves
• Work-life balance
• Cozy office in Warsaw available for you whenever you need it

• Coffee, tea, sweets, fruits, and more snacks

   

Interested?

We’re always on the lookout for passionate, driven, and curious people to join our team.

If that sounds like you - we’d love to hear from you!

Media Miami is an independent performance marketing agency focused on building and scaling digital products. Our expertise spans finance, health, self-development, and astrology. As an affiliate publisher, we drive high-quality traffic to advertiser and brand partners through our owned media channels, making affiliate revenue a core part of our business.

Role Overview

We are looking for an experienced Affiliate Partnerships Manager to own and grow our key advertiser relationships, negotiate commercial terms, optimize affiliate performance, and ensure flawless campaign execution.

Key Responsibilities

• Manage relationships with advertisers, affiliate networks, and account managers.
• Coordinate promotions, offer updates, and partner communications.
• Build strong partnerships and identify new revenue opportunities.
• Negotiate CPA rates, commissions, bonuses, and commercial terms.
• Review and renegotiate existing agreements based on performance.
• Manage contracts and renewals.
• Own tracking links, sub-IDs, and campaign parameters.
• Prepare affiliate assets and coordinate campaign launches.
• Maintain organized partner records and documentation.

• Monitor partner performance and improve operational efficiency.

   

Requirements

Must Have

• 2+ years of affiliate/performance marketing experience (publisher side preferred).
• Experience in finance, nutra, astrology, manifestation, or similar verticals.
• Experience negotiating CPA and commission structures.
• Strong understanding of affiliate tracking and attribution.
• Excellent organizational skills and attention to detail.
• English proficiency (C1+).
• Ability to manage multiple priorities.

• Commercial mindset and willingness to work flexible hours when needed.

   

Nice to Have

• Experience with Impact, CJ Affiliate, ShareASale, or similar platforms.
• Existing affiliate marketing network.

• Experience attending industry conferences.

   

Who We're Looking For

• Takes ownership.
• Thinks commercially.
• Builds strong relationships.
• Thrives in a fast-paced environment.
• Pays close attention to detail.

• Eager to grow with the company.

   

What We Offer

Professional Growth

• International environment.
• Career development.
• Corporate library.
• High-performing team.

• Modern tools.

   

Benefits

• Competitive salary.
• Performance bonuses.
• 21 paid vacation days.
• 14 paid sick leave days.
• Work-life balance.

• Team activities.

   

Working Environment

• Hybrid work.
• Cozy Warsaw office.
• Complimentary snacks and drinks.

• Friendly team.

   

We Look Forward to Meeting You!

If you're excited to build strong affiliate partnerships and grow with a high-performing team, we'd love to hear from you.

We are building and scaling a high-volume, performance-driven newsletter portfolio and we are looking for a Senior Email Marketing Manager to fully own newsletter growth, engagement, retention, and monetization. This is a role for someone who understands newsletters as a revenue channel, not just a publishing task — and who is driven to make ours the best in their categories, beating every competitor on engagement and quality.

You will work closely with writers and designers to ensure every send is optimized for opens, clicks, retention, and revenue while maintaining strong editorial quality. You will also own the part of this that most people get wrong: deliverability. 

Your primary mission: own 7 to 10 newsletters to start, drive their engagement and retention to best-in-class levels, and scale the portfolio beyond that as you prove the model. This is an IC role with room to build a team around you as the portfolio grows. 

WHAT YOU WILL OWN

Engagement, Retention & Newsletter Performance

• Own engagement and retention KPIs — opens, clicks, active subscribers, and revenue.
• Own end-to-end newsletter strategy and publishing across an initial portfolio of 7–10 properties.
• Continuously optimize subject lines, content, layouts, CTAs, and user journeys based on performance data.

• Build retention and re-engagement programs to reduce churn and keep subscribers active.

   

   

Deliverability & Sender Reputation

• Own deliverability end to end: inbox placement, sender reputation, bounces, complaints, domains, and IP health.
• Monitor ISP-level performance and adjust sending, throttling, and segmentation based on data.
• Manage domains, IP pools, warm-ups, and SPF/DKIM/DMARC authentication.
• Independently diagnose and resolve deliverability issues, including authentication failures, spam traps, blacklisting, and complaints.

• Keep cold-email infrastructure fully separate from newsletter sending.

   

List Health & Segmentation

• Own list hygiene, suppression, segmentation, re-engagement, and sunset policies.
• Define subscriber-quality thresholds and take action when list health declines.

• Ensure the right content reaches the right audience at the right time.

   

Monetization & Growth

• Optimize native newsletter advertising, placements, formats, and messaging for both CTR and revenue.
• Track revenue per send and subscriber and use data to improve monetization.
• Continuously test new content formats, engagement mechanics, and growth opportunities.

• Benchmark competitors and aim to outperform category standards.

   

Quality, Processes & Scaling

• Own editorial, brand, factual, and formatting standards across the portfolio.
• Build scalable processes, guidelines, and QA standards as the portfolio grows.
• Use AI tools to improve production, QA, and performance analysis.
• As the portfolio scales, build and lead a team while maintaining high standards.

WHAT WE ARE LOOKING FOR

Must-have

• Strong experience in email marketing with direct ownership of high-volume programs — managing multiple lists or newsletters simultaneously is a requirement, not a bonus(previous sending volume: not less than 100K.)
• Deep understanding of email performance metrics: open rate, CTR, retention, conversions, and revenue per send — with engagement and retention as the metrics you optimize for above all
• Hands-on deliverability expertise: ISP-level complaint monitoring, IP and domain warm-up, authentication, and inbox placement troubleshooting — strong critical thinking applied to data, not surface-level familiarity
• Proven experience managing multiple email campaigns at scale without quality slipping
• Some cold email experience, with the discipline to keep cold infrastructure separate from newsletter sending
• Strong editorial and layout instincts — formatting, hierarchy, readability — you know what a good send looks like and you can spot what is wrong fast
• Strong QA mindset with zero tolerance for broken links, typos, or formatting errors
• Excellent English, written and verbal (B2 or above)

Nice to have

• Experience with ad monetization, sponsorships, or affiliate content
• Experience with platforms like Substack or Ghost
• Background in content-led growth or digital publishing
• Experience scaling multiple content brands or media products
• Familiarity with list validation services such as NeverBounce, ZeroBounce, or similar

What We Offer

Professional Growth

• International environment
• Career development
• Learning resources
• High-performing team

• Modern tools

   

Benefits

• Competitive salary
• Paid vacation
• Paid sick leave
• Work-life balance
• Paid English classes
• Multisport card

• Team events

   

Working Environment

• Remote or hybrid
• Modern Warsaw office
• Office perks

• Supportive team

   

We look forward to meeting you!

We are looking for Deliverability Manager to own and optimize email deliverability across our high-volume newsletter portfolio. This is a highly technical, hands-on role where you will be responsible for ensuring millions of emails reach subscribers' inboxes every day.

You will work closely with the Head of Project, Production Manager, and Marketing team to build, maintain, and continuously improve our sending infrastructure, authentication, reputation, and inbox placement strategy.

Key Responsibilities

• Own list hygiene and engagement-based segmentation across the project portfolio, including unengaged subscriber management, list validation, and spam trap removal.
• Build segments to track email performance and overall project health
• Monitor email performance metrics daily; troubleshoot metric deviations
• Run blocklist monitoring and delisting for sending domains and links
• Lead domain and IP reputation recovery when sender reputation declines
• Set sending and segmentation rules for marketers; enforce compliance
• Assess each project's need for lifecycle automations (sunset, re-engagement, welcome flows); build and maintain them
• Track mailbox provider policy changes; update sending and segmentation rules accordingly

Requirements

Must Have

• 2+ years in email deliverability, or in hands-on email marketing with deliverability ownership
• Experience managing 200,000–300,000 email sends per day on a single project
• Experience managing multiple projects at once
• Solid understanding of list hygiene, engagement-based segmentation, and mailbox provider filtering
• Strong knowledge of email authentication (SPF, DKIM, DMARC) and Gmail/Yahoo bulk sender requirements
• Experience identifying the root cause of declining metrics and testing hypotheses to fix them
• Structured approach to recurring processes and documentation
• English at B2+

Nice to Have

• Experience sending from shared IP pools with limited visibility into feedback loops and mailbox provider reputation data
• Experience with list validation tools (e.g., ZeroBounce)
• Experience sending to cold audiences
• Agency-side deliverability experience or a background in high-volume performance marketing (gambling, casino, affiliate)
• Recent experience with Yahoo and Microsoft deliverability at volumes above 50,000 emails per day

What We Offer

Professional Growth

• International environment
• Career development
• Learning resources
• High-performing team
• Modern tools
• Competitive salary
• Paid vacation
• Paid sick leave
• Work-life balance
• Paid English classes
• Multisport card

• Team events

   

Working Environment

• Remote or hybrid
• Modern Warsaw office
• Office perks

• Supportive team

   

We look forward to meeting you!

Description

​

We're hiring a Project Manager (Pod Lead) for our Newsletter Operations team. You'll report to the Operations Manager and lead a pod of Email Marketing Specialists. You'll work closely with Broadcast Managers, QA Managers, designers and writers.

Your job is to make sure things that get started actually get finished. That means SOPs get learned and used, triggered workflows turn into real work, and marketers learn to solve problems on their own. You're the first check between the marketers' work and the Operations Manager. Anything you send up should already include context, analysis and a suggested next step.

Responsibilities

• Watch newsletter health across the pod: growth status, send consistency, segmentation and whether the numbers are right
• Check issues that marketers report, and turn them into documented cases with a suggested fix before sending them up
• Run team problem-solving sessions, case reviews and regular 1:1s matched to each person's level
• Share every SOP and process update, and follow up until it's understood and actually used
• Make sure triggered processes (such as growth-stage QA checks) get done and don't stop at a notification; reopen delayed items and assign next steps
• Track growth milestones, and make sure promo, broadcast, QA and partner actions happen on time
• Help marketers with fixes, drafts and ideas, and review their work before it goes to designers or for approval
• Keep track of paused newsletters and what's needed to restart them, so pauses don't drag on
• Check writers' work for quality patterns, and track designer tasks from start to finish
• Coordinate newsletter transfers and side projects within the pod
• Make sure inboxes are monitored across the pod, and review sensitive or complex subscriber replies before they go out

Requirements

• Experience managing or coaching a team in a fast-paced, process-driven setting (newsletter, marketing or content operations preferred)
• Strong coaching and facilitation skills: you can run case reviews and 1:1s that build skills, not just check status
• Structured problem-solving: you can turn a vague issue into a clear analysis with a suggested action
• Comfortable tracking health checks, SOP rollouts, growth triggers, paused newsletters, transfers at once, without dropping any
• Good judgment on what to fix within the team and what really needs to go up
• Experience giving clear, useful feedback to marketers, writers or designers
• Very organized and detail-oriented
• Strong written and spoken communication, including reviewing and improving replies to subscribers

Nice to have

• Background in newsletter, marketing or content operations
• Hands-on experience with newsletter platforms, growth stages or broadcast workflows
• Experience writing or rolling out SOPs
• Experience with project tracking tools for managing many open items across a team

What We Offer

Professional Growth

• International and multicultural environment
• Career development opportunities
• Learning resources and corporate library
• Work alongside a high-performing team
• Access to modern tools and technologies

Benefits

• Competitive salary
• Paid vacation days
• Paid sick leave days
• Team events and activities
• Paid English courses
• Multisport card

Working Environment

• Modern office in Poland
• Complimentary snacks, drinks, and office perks
• Friendly and supportive team

Role Overview

We are looking for a Deliverability Specialist to own and optimize email deliverability across our high-volume newsletter portfolio. This is a highly technical, hands-on role where you will be responsible for ensuring millions of emails reach subscribers' inboxes every day.

You will work closely with the Head of Project, Production Manager, and Marketing team to build, maintain, and continuously improve our sending infrastructure, authentication, reputation, and inbox placement strategy.

Key Responsibilities

• Own inbox placement, sender reputation, and deliverability performance across all domains, IPs, and ESPs
• Monitor sender reputation across major mailbox providers
• Conduct seed testing and inbox placement analysis
• Investigate and resolve deliverability incidents
• Manage SPF, DKIM, DMARC, and BIMI
• Plan IP and domain warming strategies
• Maintain Google Postmaster Tools, Microsoft SNDS, and feedback loops
• Design and optimize multi-ESP infrastructure
• Lead ESP migrations
• Optimize cold audience deliverability and list hygiene
• Advise marketers on deliverability best practices
• Build dashboards, alerts, and reporting

Requirements

Must Have

• Agency-side deliverability experience managing multiple client projects with tailored strategies for different audiences, sending infrastructures, and deliverability challenges.
• OR experience as a Deliverability Manager or Email Marketer within gambling, casino, affiliate, or similarly high-volume performance marketing environments.
• Experience managing 200,000–300,000 email sends per day on a single project (not aggregated across multiple clients).
• Strong experience building audience segments, automations, lifecycle journeys, and analyzing subscriber behavior.
• Ability to diagnose and resolve sender reputation issues, inbox placement problems, and declining open rates.
• Creative and non-linear problem-solving skills, with the ability to test multiple hypotheses and identify unconventional solutions.
• Excellent English communication skills (C1+).

Nice to Have

• Recent experience (within the last 12 months) managing Yahoo deliverability at volumes exceeding 50,000 emails per day.

Who We're Looking For

• Ownership mindset
• Commercial thinking
• Strong stakeholder communication
• Thrives in fast-paced environments
• Attention to detail
• Continuous learner

What We Offer

Professional Growth

• International environment
• Career development
• Learning resources
• High-performing team
• Modern tools

Benefits

• Competitive salary
• Paid vacation
• Paid sick leave
• Work-life balance
• Paid English classes
• Multisport card
• Team events

Working Environment

• Remote or hybrid
• Modern Warsaw office
• Office perks
• Supportive team
• Comfortable workspace

We look forward to meeting you!

We are looking for a Senior Media Buyer to own paid acquisition in the financial publishing vertical on Meta and Google. We work with the top partners in the space, so you will have strong offers to run. Offer access is not the hard part. Performance is. What we need is someone who can take a proven offer, find the angle, and make it profitable at scale.
 

This is not a role for someone who maintains campaigns that already work. It is a full ownership seat for a buyer who can walk into a cold offer with no creative history, form a view on the angle within a day, get it live, kill what is not working fast, and scale what is. You will be judged on profit, not on impressions, click-through rates, or how busy the account looks.

The work sits in financial publishing, but we are not hiring someone who has only ever bought in one place. Buyers who spent an entire career optimizing inside a single niche arrive with one playbook and no
second move when it stops working. Buyers who have run financial, health, auto, home, or other direct response markets and stayed profitable across them bring range, and range is what holds up when a
channel shifts or an angle burns out.

This is a hands-on seat and it stays that way. You are in the accounts yourself, at pace, with serious budget behind you. What comes with that is full ownership: the strategy is yours to set, the decisions are
yours to make, and the results are visible to everyone.

WHAT YOU WILL OWN
Offer launch and profitable scale:
● Take financial publishing offers from cold launch to profitable scale on Meta and Google
● Own the full campaign lifecycle: research, angle selection, launch, optimization, scaling, and the decision to cut
● Own the profit and loss on every campaign you run. Payout, cost per acquisition, margin, and volume are your numbers to defend
● Decide which channel fits which offer rather than pushing everything through the same playbook
● Prioritize ruthlessly across the offers available to you. Know which ones deserve budget this week and which do not
● Scale winners aggressively without letting performance collapse under the extra spend
● Build repeatable launch playbooks so a new offer goes live in days, not weeks

Creative direction and angle development:
● Own the angle. You decide what the hook is, who it speaks to, and why it will convert before
anything gets designed
● Brief designers, copywriters, and video editors with enough specificity that the first round is testable rather than decorative
● Build and maintain a creative testing pipeline with the volume and cadence the platforms demand
● Own advertorials, pre-landers, and landing page angles alongside the ad creative, and test the full path rather than the ad in isolation
● Adapt the approach to the channel. Interruption traffic and intent traffic need different angles, different funnels, and different proof
● Run competitive and market research continuously. Know what is running, what is fatiguing, and what is about to work
● Use AI tools to increase creative throughput and research speed where they genuinely help, and know where they do not

Testing discipline and budget control:
● Design test structures that produce clean signal: what is being tested, at what budget, and what result triggers which decision
● Set explicit kill rules and scale rules in advance so decisions are made on data rather than on hope
● Manage daily and monthly budgets against targets, and flag early when spend is not going to return
● Keep a clear record of what has been tested and what it produced, so the same losing angle is not relaunched twice
● Balance exploration and exploitation deliberately. Protect budget for new offers and new angles even while scaling a winner

Tracking, data, and attribution:
● Own the tracking setup end to end: trackers, server to server postbacks, conversion APIs, pixels, and parameter hygiene
● Validate that the numbers are real before scaling on them, and debug attribution gaps yourself rather than escalating them
● Work with analytics on reporting that shows profitability by offer, angle, creative, and placement
● Reconcile platform data against network and advertiser data, and chase discrepancies until they are explained
● Use post-click and post-conversion data to inform buying decisions, not just front end metrics

Account infrastructure and compliance:
● Own account structure, ad account health, and the operational setup that keeps spend running without interruption
● Keep creatives and funnels inside Meta and Google policy. We build for longevity, not for a week of spend before a ban
● Manage relationships with platform reps and vendors, and use them to unlock scale and resolve issues fast
● Work with our partners on payouts, caps, creative approvals, and early access to new offers
● Maintain documentation on setups, integrations, and process so nothing sits only in your head

Playbooks and standards:
● Turn what works into documented playbooks: launch structures, test frameworks, angle libraries, and creative briefs
● Set the standard for how buying is done here through your own results
● Report on a clear cadence: what is spending, what is working, what gets cut this week, and what needs a decision
● Share what you learn with the creative and analytics teams so wins do not stay locked inside your accounts

WHAT WE ARE LOOKING FOR
Must-have:
● 5 or more years of hands-on media buying with direct ownership of spend and profitability, not
agency reporting or campaign assistance
● Big-budget experience. At least 100,000 dollars a month in ad spend that you personally managed, sustained over time rather than in one spike. Below that level this is not the right role
● Financial publishing experience is what we are looking for first. Health direct response is the closest adjacent background
● If not financial publishing, then a track record across at least three distinct verticals, with auto and home a strong plus. A career spent inside a single niche is a mismatch here, and gambling-only backgrounds in particular tend to be too narrow
● Deep Meta buying expertise: account structure, testing frameworks, creative volume, scaling mechanics, and account health at high daily spend
● Hands-on Google buying experience across at least one of Search, Demand Gen, YouTube, or Performance Max, with a real view on how buying there differs from Meta
● Proven ability to take an offer from zero to profitable scale, with specific numbers you can walk through
● Creative and angle ownership. You direct the creative and the funnel rather than waiting for assets to be handed to you
● Tracking fluency: trackers, server to server postbacks, conversion APIs, and the ability to debug attribution yourself
● Comfortable being measured on profit and comfortable saying when something is not working
● Self-directed. You can run a full portfolio without a large support structure around you
● Excellent English, written and verbal (C1 or above)

Nice to have:
● Native buying experience on the major networks
● Financial publishing, newsletter, or subscription direct response background
● Auto and home verticals, including insurance and home services lead generation
● Subscriber acquisition and list building economics, buying against lifetime value rather than front end conversion alone
● Familiarity with the funnel formats this vertical runs on: advertorials, long form sales pages, VSLs, and lead magnets
● Fluency with AI tools for creative production, research, and analysis

WHO FITS THIS ROLE
You are a buyer who has scaled offers profitably with your own money on the line, or close enough to it that it felt that way. You can walk through the numbers on your best campaigns and your worst ones
without reaching for excuses. You know the difference between a campaign that worked and a campaign that happened to run during a good week. 

You have worked across several verticals and you treat that as your advantage rather than a gap. You have been the new person in an unfamiliar market before, and you know how you get up to speed: the research, the angles you borrow, the assumptions you test first. Buyers who have only ever run one niche tend to have one playbook. You have several, and you know which one to reach for. You think in angles before you think in settings. You know that creative and offer selection decide most of the outcome and that account optimization only moves the last stretch. 

You brief creative properly, you
test at volume, and you do not fall in love with an ad that is losing money. You move fast and you decide fast. You do not need a full picture before you act, and you do not sit on a losing test hoping it turns. You set your kill rules in advance and you follow them.

You work independently and you want to stay in the accounts. You are used to owning a portfolio without a machine of specialists behind you, and you know how to get what you need from the people around
you. This is a senior buyer seat, and going deeper on the channels rather than away from them is the point.

Role Overview

We are looking for a Senior Project Manager to lead production across our newsletter portfolio of 150+ media products. This is a hands-on ownership role: you will run the production pipeline end to end, from brief to handoff to marketing, coordinating the cross-functional teams involved, with full accountability for delivery.

Production is fully in-house, on our own products. A project is a launch or a rebuild on a live product: web pages, email templates, interactive elements, and the creative work behind them. The team ships 5+ projects per week, alongside priority requests that surface mid-cycle.

You will run planning and allocation within agreed priorities and capacity rules, build and maintain the production schedule, uphold the quality standard on everything that ships, and keep the pipeline moving so the team remains unblocked and equipped to deliver. As the team scales, you will take part in hiring and own onboarding into the process. The role reports to the Head of Production.

Key Responsibilities

Delivery

• Own delivery end to end, from incoming request to launch.
• Maintain the production schedule: scope, owner, and delivery date for everything in progress.
• Allocate capacity across the team against priority and deadline.
• Sequence urgent requests against committed work within agreed priorities and confirm revised dates with the team that asked.
• Own the handoffs with the departments production depends on and resolve dependencies before they reach the schedule.
• Hold a definition of ready for every handoff, to designers and across departments: brief, references, access, deadline.
• Report status and risk early, with the options for holding the date.

Team

• Manage the design team: regular 1:1s, feedback, performance and retention, alongside task assignment, workload and delivery control.
• Review output against the brief and return it with defined corrections when it misses.
• Run QA (manual, partly automated) on everything that ships against the brief and compliance requirements.

Process

• Own the team's workflow and draft changes to cross-team processes; keep SOPs, templates, and checklists current.
• Find the cause of recurring delays and defects and change the process that produces them.
• Build the workflow so that delivery does not depend on manual follow-up.

Requirements

Must Have

• 4+ years in project, production, or delivery management.
• Experience leading a team's day-to-day delivery and holding the quality bar on what it ships.
• Experience managing people, not only coordinating their tasks: regular 1:1s, feedback, performance and retention.
• Planning and capacity management across parallel workstreams: estimates and their calibration, schedules, and workload distribution.
• Experience delivering on a weekly cycle in a fast-paced, high-volume environment, fitting mid-cycle priority requests into committed work through scope trade-offs.
• Experience owning the handoffs between departments that depend on each other.
• Experience building and improving operational processes and documentation.
• English at B2+ for documentation, tooling, and U.S. market content.
• Availability during CET business hours.

Nice to Have

• Hands-on experience with Notion as the primary work system.
• Load planning tools: Float, Resource Guru, or equivalent.
• Time tracking on design work: Toggl, Harvest, or Clockify.
• Experience in media, newsletters, performance marketing, or affiliate.
• Daily use of AI tools in the workflow: GPT, Claude Code, Claude Cowork.
• Experience with Obsidian or a comparable knowledge base.
• Figma at a working level: comments, handoff, version history.
• Experience with workflow automation tools: Make, Zapier, n8n.
• PM certification (PMP, PRINCE2, Scrum, or equivalent) or completed PM coursework.

Who We're Looking For

We're looking for someone who:

• Has run production at volume and is ready to own it end to end in a fast-scaling team.
• Makes decisions on priorities and stands behind them.
• Works across teams with clarity and direct feedback.
• Builds processes that grow with the team and takes on more as it scales.

What We Offer

Professional Growth

• International and multicultural environment.
• Career development opportunities.
• Learning resources and corporate library.
• Work alongside a high-performing team.
• Access to modern tools and technologies.

Benefits

• Competitive salary.
• Paid vacation days.
• Paid sick leave days.
• Work-life balance.
• Team events and activities.

Working Environment

• Remote / Hybrid / Modern office in Poland.
• Complimentary snacks, drinks, and office perks.
• Friendly and supportive team.
• Comfortable workspace.

We look forward to meeting you!