joineve.ai

Personal Assistant to the Executive Team

Full-time / Remote
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At EVE, we're revolutionizing personal productivity with our AI-driven Executive Assistant. Our first application is an autopilot agent that intelligently automates scheduling and meeting management, proactively coordinating with your contacts in alignment with your priorities. By leveraging an extensive, personalized knowledge graph across all your communication tools and signals, we make life easier and more efficient.

Our Mission

Extending Human Capabilities with AI. We develop AI-powered architectures and applications to help individuals and teams become more productive and happier.

Our Vision

Future Belongs to Autopilots, not Co-pilots. We believe that co-pilots are only a temporary solution. In the future, every human will have an autopilot AI-powered extension, tirelessly working in the background to make their lives more seamless and efficient.

Responsibilities

• Plan and book domestic and international travel itineraries, including handling visas, accommodations, and logistics.
• Serve as the primary point of contact for internal and external communications on behalf of the Executive Team.
• Manage personal errands, appointments, and administrative tasks to ensure seamless personal and professional commitments.
• Maintain records, organize files, and securely handle NDAs, contracts, and other official documents.
• Provide general administrative support to ensure seamless daily operations
• Organize team off-sites, retreats, and company events, including managing logistics and budgets.
• Leverage AI tools to optimize scheduling, communication, and workflow management.
• Stay updated on productivity and AI tools, integrating them to enhance efficiency.
• Conduct research and gather relevant information to facilitate meaningful connections, while planning and coordinating meetings at business events for optimal scheduling and efficiency.

Qualifications

• 2+ years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Hands-on experience planning travel, managing schedules, and coordinating events.
• Tech-savvy with proficiency in AI tools (e.g., ChatGPT, Perplexity, or similar) and productivity software (e.g., Google Workspace, task management tools).
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Fluent level of spoken and written English
• Strong written and verbal communication skills, with a professional demeanor.
• Highly proactive, responsible, and trustworthy, with the ability to handle confidential information with care.

Perks & Benefits

• Work at a very innovative AI startup
• Join our stock option program and grow with us as we redefine the industry.
• Thrive in a creative, fast-paced environment that values curiosity and experimentation.
• Flexible work arrangements—remote, hybrid, or in-office.
• Be part of a company that values your ideas, skills, and drive to make a tangible difference.

About EVE
EVE is building an automated scheduling agent for high performers. We create a deeper understanding of users by building their digital personas through tools like Email, IM, Calendar, and others. Our goal is to create a hyper-personalized contextual knowledge base, enabling closed-loop agents to automate tasks such as scheduling and meeting preparation.

Role Requirements

• At least 4 years of experience with machine learning in the NLP and knowledge graph space.
• Strong understanding of LLM-based technologies and frameworks for graph-based AI systems, such as LangGraph or similar orchestration tools.
• Proficiency in building and deploying models that generate and maintain personalized knowledge graphs.
• Experience in Python-based ML frameworks such as PyTorch, TensorFlow, or Hugging Face Transformers.
• Ability to design and maintain scalable pipelines for real-time data processing and personalized information retrieval.
• Strong focus on unit and integration testing, and familiarity with deployment processes and production observability.

What Makes You Successful in This Role

• Curiosity: A hunger to learn and adapt quickly to the rapidly evolving AI and graph technology landscape.
• Collaboration: Work closely with the CTO and tech leads to design and implement robust systems for personalized knowledge graphs.
• Innovation: Passion for creating innovative solutions that redefine user experiences through hyper-personalization.

What's In It for You

• The opportunity to be part of an innovative product in the AI and knowledge graph space.
• Hands-on learning and development with LLM-based technologies and graph AI frameworks.
• A collaborative work environment with experienced tech leaders.
• Competitive salary, remote flexibility, and growth opportunities.