Mid-Level Executive Admin to the Founder and CEO to $4000

Mid-Level Executive Assistant to the Founder & CEO

Location: Ukraine (Remote)

Company HQ: Asheville, NC, USA

Application cutoff date: October 11, 2025 (urgently hiring)

Serve Freight is a high-growth freight brokerage on a mission to become one of the most service-driven brokerages by 2035. We are transitioning from foundational stability to strategic growth with ambitious financial targets by the end of 2026. Over the next decade, we aim to break into the top freight brokerages in the industry by differentiating through service-first excellence and expanding into niche logistics offerings.

This is an opportunity to step in as the first Mid-Level Executive Assistant and play a critical role in supporting our CEO as the company scales. You’ll be the right hand to the founder — managing calendars, communications, travel, and key administrative priorities — while helping the organization stay coordinated and on track. Your work will enable the CEO to focus on growth while ensuring the details and logistics behind the scenes run smoothly.

But let’s be clear: this isn’t a traditional “clock-in, clock-out” administrative role. Priorities move fast, resources are lean, and you’ll often need to anticipate needs before they’re spoken. If you want a predictable environment with layers of support, this won’t be the right fit. You’ll thrive here if you’re energized by building structure, keeping things organized, and making sure the right details never fall through the cracks.

What You’ll Do

• Calendar & Scheduling: Manage the CEO’s schedule, appointments, and travel arrangements.
• Email & Communication: Monitor inboxes, draft responses, and ensure timely follow-ups.
• Meeting Support: Prepare agendas, take notes, and track action items.
• Document & File Management: Organize and maintain company files, presentations, and reports.
• Administrative Support: Handle expense reports, vendor coordination, and basic office management tasks.
• Internal Coordination: Act as a point of contact for the CEO with staff, customers, and partners.
• Process Support: Assist in creating and maintaining SOPs, ensuring administrative consistency.

What You Bring to the Table

• 3-7 years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-level executives.
• At least 2 years of startup experience required.
• Excellent organization and time management skills; able to juggle multiple priorities.
• Clear written and verbal communication skills.
• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools (Slack, HubSpot, or similar).
• Discretion and confidentiality when handling sensitive information.
• A proactive, service-first mindset — always looking for ways to make the CEO’s time more effective.
• Logistics, supply chain, or startup experience is a plus but not required.

Why Join Us

• Mission-driven culture: A values-first company with service at the core.
• Opportunity to work closely with the CEO of a growing freight brokerage.
• Fast-paced, dynamic environment where no two days are the same.
• A role with growth potential as the company expands.

Next Steps

If you’re excited to bring organization and structure to a fast-growing company, we’d love to hear from you. Please submit your resume and a short note on why you’d be a great fit for Serve Freight.