Executive Business Assistant_

This is an assistant and operational role directly supporting the Head of Growth in a fast-paced environment. You’ll help keep the pre-sale funnel organized through scheduling, brief research, and timely follow-ups. You’ll also handle basic marketing coordination, publishing content to LinkedIn, YouTube, and WordPress with maintaining/organizing the metadata, and keeping marketing activities running smoothly through coordination, administration, and clear communication.
 

As you gain speed and accuracy, you’ll be able to take ownership of small growth projects end-to-end and can choose a path toward Business Development (prospecting, outreach, pipeline management) or Marketing (content operations, SEO, channel management).

🔑 What you’ll do:
 

Lead Administration Assistants

• Schedule discovery/proposal + internal prep calls; manage invites, time zones, and logistics.
• Run pre-discovery research and create a one-page brief for each lead, which is attached to CRM, before the first call.
• Prepare tailored case-study packs and references for each lead.
• Send agendas before meetings; send follow-ups after; share minutes after; update CRM stages and next steps.

Organizational management

• Prepare for the conferences, including setting up the meetings, defining potential leads to cooperate with and identifying opportunities in preparation for the conferences.
• Maintain the conference calendar; ensure the events are scheduled and organized properly; the meetings are set up and follow-ups prepared.
• Process pre and post-conference leads, including email follow-ups, sending reminders etc.

Asset & Knowledge Management

• Search and assemble internal assets (HubSpot/Drive/Notion/decks); follow naming and versioning conventions.
• Keep case studies, templates, and briefs organized and easily discoverable; maintain an index of key links.

Marketing Department Requests 

• Monitor request channels daily and convert each request into a standard brief.
• Route to promo designer/editor, confirm acceptance and ETA, and track status to closure in the task system.
• Collect approvals/comments, manage versions, and close the loop with the requester.

Social Media Content Production & Publishing

• Publish to LinkedIn and WordPress end-to-end, including formatting, links, images, and UTMs where required.
• Maintain the content calendar; ensure cadence is met; proactively unblock design/approval bottlenecks.
• Perform basic QA on links/assets and confirm publication.

YouTube / Video Publishing

• Prepare clear briefs/tasks for the editor/designer; control quality and deadlines.
• Publish long-form and Shorts with complete metadata: title, description, tags, thumbnail, chapters, playlist, end screens, cards.
• Edit/caption Shorts using AI/automation; export platform-native formats; verify subtitles.
• Operate AI-based video automation; test hooks/topics/metadata and log outcomes for learning.

Growth Mini-Projects (scoped initiatives with targets)

• Own small projects such as YouTube Promo, SEO Optimization, or GEO Optimization.
• Define objective, expected impact, timeline, and measurement plan; execute and run a brief retro.
  
   

💡 What you bring to the team
 

• 1+ Year of Experience - You have at least one year in a similar role (assistant/operations/sales support). IT or B2B experience is a plus, but not required.
• Excellent English Communication - Confident in both written and spoken English, ensuring clarity and professionalism.
• Openness to Feedback - Welcomes input, adapts quickly, and offers respectful, constructive feedback in return.
• Marketing Foundations - Familiar with key concepts in digital marketing, content creation, branding, and social media.
• Research Ability - Capable of analyzing competitors and market trends, and summarizing insights for strategic decisions.
• Attention to Detail - Consistently delivers polished work by double-checking tasks and spotting errors.
• Creative Problem-Solving - Brings fresh ideas and innovative approaches to challenges.

🌟 What Sets Us Apart

Real Growth Path — This isn’t a “just execute tasks” role. You’ll start by coordinating marketing requests, supporting sales calls, and publishing content — and within a year, grow into a mid-level or senior position with broader ownership of marketing operations and sales enablement.

Impactful Work — Every request you triage, post you publish, and lead you support directly fuels INSART’s growth and helps our global fintech clients succeed. Your attention to detail and speed will make a visible difference across the business.

Remote Setup — Work from anywhere, while staying connected with the team during core US business hours: 2pm CET — 9pm CET

Modern Tools & Workflows — Work hands-on with HubSpot, LinkedIn, WordPress, Google Workspace, Notion, and AI-powered video tools. You’ll learn how a modern B2B company runs its growth stack.

Collaborative Culture — Join a professional marketing and sales team that values clarity, proactive communication, and ownership. You’ll be part of a supportive group where ideas are welcomed and teamwork drives results.

Culture of Proactivity — At INSART, we value people who don’t just see tasks but bring solutions. You’ll have space to analyze, suggest, and implement improvements, making your role both challenging and rewarding.

International Exposure — With English as our primary business language and global operations, you’ll gain valuable international experience that strengthens your career in marketing and sales.

Health & Well-Being — Comprehensive medical insurance so you can focus on results knowing your health is covered.

Paid Time Off — Recharge with paid vacation and sick leave to maintain balance and long-term productivity.

💡 Interview Stages:

1. Intro Call with the Talent Acquisition Specialist (up to 1 hour)
2. Interview with the Head of Growth (up to 1 hour)
3. Creative Test Task (up to 3h) — homework
4. Test Task Presentation (up to 30-45 min)

5. Offer :)

    

Join us!