Project Coordinator (marketing) (offline)

Role description:

This leadership position covers responsibilities such as communicating with clients to gather information, setting tasks for the design team, monitoring task implementation, and reporting results.

Expected results:

- Fulfilled monitoring and task management system;
- Met deadlines on all projects;
- Satisfied clients;
- Equitable task distribution among designers.

Duties and Responsibilities:

- Communication with clients;
- Creating project plans (timelines) for each task;
- Participation in department planning meetings;
- Design team coordination;
- Brief creation support;
- Tasks and deadlines control;
- Consolidating information and displaying updates in the task card;
- Setting designers' day plans;
- Task redistribution between PMs;
- Gathering information, drafting tasks, and assigning tasks to designers;
- Task time estimation;
- Notifying clients about new policies and requirements;
- Supporting clients in learning rules and instructions;
- Organizing meetings;
- Cross-departmental collaboration;
- Implementing self-development initiatives to improve quality.

Team workflow:

- Receiving requests and tasks from clients: checking compliance, communicating with the client, naming the process, distributing tasks, verifying the checklist, filling in the first brief;
- Total technical task preparation: spec creation, designer spec approval;
- Internal QA with the appointed staff member: submitting the result for inspection, submitting the result for improvement;
- Client approval: submitting the initial result, submitting the result for improvement, completing the task.

Required skills:

- 1+ year of experience in Project management experience;
- English level from C1;
- Web and graphic design knowledge will be a plus;
- Time-management and planning skills;
- Research skills;
- Ability to set up tasks that yield results;
- Ability to optimize the distribution of departmental tasks.

Conditions:
- aligned with the U.S. Holidays and Eastern Standard Time business hours (Boston),
- work from Kharkiv office,
- schedule from 15.30 to 24.00 (Ukrainian time) incl. 30 min break (taxi to home is provided).

About INFUSEmedia

As our client, you are at the center of everything we do. Customer success is a hallmark of doing business with INFUSEmedia and a deeply ingrained value in our culture that’s energized by every INFUSER.

We consciously keep our business nimble in order to flex to the changes and trends impacting your organization. It’s how we create responsive and innovative solutions that always put our clients’ success first.

Company website:
https://infusemedia.com/emea/